Checking each freight bill against the bill of lading and other shipping documents is the way to catch overbilling on weight, mileage, or accessorial charges, and this audit process can also uncover carrier claim rebates that would otherwise go unclaimed. Freight bill auditing belongs inside proper trucking accounting for exactly this reason. Businesses that don’t audit freight bills routinely lose money to overcharges they never notice, and general bookkeeping without trucking accounting experience won’t flag them.

Yes. Maspartner reconciles IFTA fuel tax quarterly against fuel card data and mileage records as part of standard trucking bookkeeping, keeping filings accurate and reducing the risk of the mileage discrepancies auditors specifically look for. IFTA reconciliation is a core part of our trucking accounting service rather than an add-on. Missed or inconsistent IFTA reconciliation is one of the most common compliance gaps we catch and fix for carriers when we take over trucking accounting.

When an invoice is sold to a factoring company, the company receives less than the full invoice amount after the factoring fee, and recording the full invoice as revenue without separating out that fee overstates income on the books by the fee amount. Correct trucking accounting records the factoring fee as its own expense line, so both revenue and cost stay accurate. This is the single most common error we correct when we take over trucking accounting from a general bookkeeper.

Owner-operator settlements should be recorded as a direct cost of revenue tied to the loads they haul, not mixed in with general operating expenses, since misclassifying them distorts cost per mile calculations that drive pricing and profitability decisions. Fleet trucking accounting treats settlements as cost of revenue for this reason, and logistics accounting built for freight keeps that classification consistent every month.

Gross, not net. Recording only the net settlement amount hides real expenses like fuel advances, insurance, and escrow deductions that should appear as their own line items in the books. Booking gross revenue with deductions itemized separately gives an accurate picture of true operating costs, and it is standard practice in owner-operator trucking accounting.