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T4 Slip Made Simple: Your Essential Tax Reporting Guide

Different countries follow varied tax guidelines, such as issuing T4 slip in Canada. Navigating through these differences can be overwhelming for non-resident employers having business in the country.

However, it is important to understand it rather than letting it become complicated. This article aims to simplify the use of T4 slip, ensuring youโ€™re equipped with the knowledge to accurately report your income and deductions.

What is a T4 Slip?

A T4 slip, officially known as the Statement of Remuneration Paid, is a tax form used in Canada to report the income earned by employees. However, it is issued by the employers reporting the wages and deductions in the employee payslips.

It also provides details of federal and provincial taxes deducted by an employer. Therefore, it T4 slip is essential for filing an accurate and compliant tax return.

When to issue a T4 Slip?

Employers are required to issue T4 slips by the last day of February following the calendar year to which the slips relate. This deadline allows employees ample time to prepare their tax returns for the April 30th filing deadline in Canada.

What to report on a T4 Slip?

It should include several key pieces of information:

  • Employment income: Gross earnings, including salaries, wages, bonuses, and other remuneration.
  • Federal and provincial taxes: Amounts withheld by the employer.
  • Contributions: Details of Canada Pension Plan (CPP), Employment Insurance (EI), and any other deductions like union dues or retirement plan contributions.

How to fill out a T4 Slip?

If you are an employee, there are several critical steps included in filling out a T4:

  1. Gather information: Compile all necessary payroll records for the tax year, including gross earnings and deductions.
  2. Complete each box: Accurately fill in the required information for each box on the form. This includes personal information, total income earned, and total deductions.
  3. Verify accuracy: Double-check all entries to ensure accuracy and compliance with Canadian tax laws.
  4. Distribute and file: Provide employees with their copies of the T4 and submit the employerโ€™s copy to the Canada Revenue Agency (CRA) by the specified deadline.


The T4 slip is a fundamental component of the Canadian tax system, essential for both employees and employers during tax season. By understanding what the T4 slip is, knowing when to issue it, what to report, and how to accurately fill it out, you can ensure a smoother tax reporting process. With this guide, we hope to make the T4 tax reporting as straightforward and stress-free as possible.

To know more about T4 or other tax forms such as T1, T2, T3, T4A, or T5; feel free to get in touch with our Canada Tax Experts.

Written by โ€“ Priyanka Rampal

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