Restoring Financial Accuracy Across Multi-Entity Accounting

INTRODUCTION 

A rapidly growing communications company headquartered in New York supports brands and organizations in reaching their audiences through targeted and data-driven strategies. As the business expanded through acquisitions, its finance and accounting operations became increasingly complex.  

With multiple subsidiaries and a growing transaction volume, the leadership team required a reliable accounting partner who could manage multi-entity accounting with precision, meet strict deadlines, and operate independently while remaining fully aligned with internal goals and standards. 

DISCUSSIONS 

During initial discussions and operational reviews, it became clear that the company’s accounting environment required a high level of structure, accuracy, and ownership. Managing Accounts Payable, Accounts Receivable, reconciliations, and month-end closings across multiple entities left little margin for error. 

In parallel, newly acquired firms required the migration of several years of historical data from QuickBooks to NetSuite. These migrations needed to be executed without disrupting ongoing operations or altering established accounting workflows. 

The leadership team also emphasized the importance of consistent reporting, audit-ready records, and reduced reliance on internal oversight. These requirements highlighted the need for an accounting partner capable of operating proactively and independently within a complex, multi-entity structure. 

REQUIREMENTS 

To stabilize and scale the accounting function, the client outlined the following requirements: 

• Proactive execution without ongoing supervision 

• 100% accuracy across AP, AR, reconciliations, and reporting 

• Strict adherence to month-end and reporting deadlines 

• Full ownership of accounting operations across multiple entities 

• Seamless integration as an extension of the internal finance team 

• Accurate migration of historical data from QuickBooks to NetSuite 

• Standardized reporting and consistent processes across subsidiaries  

SOLUTION 

1. Initial Engagement and Process Alignment 

The engagement began with Accounts Payable support, allowing alignment with the client’s internal controls, reporting standards, and expectations around accuracy and timelines. A strict maker–checker framework was implemented to ensure all transactions and reports were reviewed and validated. 

2. Expansion to Multi-Entity Accounting 

As the relationship matured, the scope expanded to include Accounts Receivable and full accounting support for newly acquired entities. We assumed ownership of multi-entity accounting activities while maintaining consistency with existing internal processes. 

3. System Migration and Data Accuracy 

For newly acquired firms, we migrated four years of historical data from QuickBooks into NetSuite. The migration was completed with full data integrity, ensuring balances, transaction history, and reporting structures remained accurate and audit-ready. Existing AR, AP, and accounting workflows were mirrored to ensure smooth post-handover operations. 

4. Month-End Close and Ongoing Operations 

For two subsidiaries, we managed month-end closings, balance sheet reconciliations, budget closeouts, and day-to-day accounting activities. Standardized reporting formats and firm deadlines were maintained to ensure consistent financial visibility across all entities.  

5. Cross-Functional Coordination 

We coordinated closely with internal teams to ensure seamless operations and uninterrupted workflows. This collaboration enabled accounting functions to scale without impacting day-to-day business activities. 

Conclusion 

By stabilizing multi-entity accounting operations and strengthening internal controls, the client now benefits from accurate reporting and dependable month-end closes. Our experienced team applied a structured approach to ensure consistency, data integrity, and strict adherence to deadlines across all entities. 

With audit-ready financial records and clearly defined workflows in place, leadership no longer needs to oversee day-to-day accounting activities. This engagement demonstrates how a combination of experience, structure, and accountability can create a strong financial foundation that supports informed decision-making, scalability, and future acquisitions.