INTRODUCTION
In May 2019, a digital vendor of Chinese robes partnered with Mercurius Advisory Services to streamline their bookkeeping and inventory management. The e-commerce brand was scaling fast and needed operational and financial systems that could keep up. Initially, our scope included inventory tracking via Ecomdash and core bookkeeping in QuickBooks. As the business grew, our role expanded to include transaction categorization, reconciliation, and support across multiple entities.
DISCUSSION
The client operated a high-volume e-commerce business selling luxury robes, primarily sourced from overseas suppliers. In 2019, their annual revenue reached $2.06 million.
With the onset of COVID-19, the business swiftly diversified, adding household items, cosmetics, and children’s clothing to its catalog. This pivot not only strengthened their online presence but led to a record-breaking surge in sales. By the end of 2020, the company reported $7.48 million in net sales, marking a 262% year-over-year growth, the highest in its history.
This explosive growth brought new challenges in managing financial complexity and inventory scale, prompting the client to deepen its partnership with Mercurius.
REQUIREMENTS
The client needed a reliable accounting partner to:
• Manage end-to-end bookkeeping and inventory tracking
• Extract and record COGS using Ecomdash
• Reconcile high transaction volumes
• Categorize diverse product lines and revenue sources
• Set up and maintain clean books for multiple LLCs operating in the drop-shipping model
• Scale support as their operations expanded across product types and platforms
SOLUTION
Mercurius assembled a dedicated team of e-commerce specialists with deep expertise in inventory systems, multi-entity accounting, and cloud-based tools. We delivered the following solutions:
1. Seamless Bookkeeping & COGS Management
Ecomdash enabled real-time COGS tracking linked to inventory imports and drop-shipping activities. All financial data were centralized in QuickBooks, ensuring transparent and well-structured reports that supported informed decision-making.
2. Transaction Categorization & Monthly Reconciliations
With soaring order volumes, we implemented detailed categorization and bank reconciliations aligned with payment gateways, merchant accounts, and financial institutions.
3. LLC Expansion Support
As the client launched three new LLCs, we created individual accounting structures for each. This streamlined tax filings, ensured regulatory compliance, and maintained visibility across the group while supporting distinct operational needs.
4. Inventory Scaling & Reporting
We handled a fluid inventory environment with shifting SKUs by providing live stock updates and profit insights across product categories. Our system allowed for responsive restocking and pricing decisions.
5. Ongoing Advisory Support
Beyond compliance, we offered strategic inputs, ranging from tailored reports to forecasting assistance. Our ongoing advisory helped optimize growth strategies based on real-time financial data.
Throughout the engagement, our responsiveness, domain expertise, and dedicated points of contact ensured consistent delivery and client satisfaction.
CONCLUSION
Mercurius supported the client’s transition from a small online store to a growing multi-brand e-commerce business. With our cross-border experience, we delivered tailored accounting strategies that aligned with the client’s evolving needs while ensuring accuracy, timely execution, and clear communication to build a reliable partnership. As the client’s portfolio expanded, Mercurius continued to offer consistent financial support and strategic guidance to ensure operational clarity and sustainable growth.
